Accounting firms have an abundance of documents with sensitive information. Security can be an issue as well as maintaining efficiency in the office. How do you improve data management? It can be as simple as discovering the best document management software (DMS) or outside document scanning and storage service like Scantronix.
In fact, going paperless at your firm provides a plethora of benefits. We’re talking about bolstering your bottom line as you save on space and other expenditures that went toward the creation and storage of paper documents. Regulatory requirements are met with more consistency. The risk of accidentally misplacing or destroying documents is eliminated. E-documents can also protect a company from external and internal breaches.
When you implement a DMS or employ a document scanning company, there is a centralized location for your documents that are scanned in order to be managed and shared easily. Also, there will be impressive security measures taken to ensure the safety of the documents.
Other reasons accounting firms should transition to e-documents include:
· Electronic document storage means there will be less time scouring for a specific file. It also means you are no longer relying on physical hardware as well as pricey server licensing fees. Documents from the office are available 24/7 from any location with internet around the globe.
· A paperless office will decrease overhead costs by 30 to 40 percent. You will no longer have to pay for documents to fade in a filing cabinet. It will also reduce your paper consumption and other associated expenses. This also means you will no longer need someone to maintain the paper filing system.
· Combine workflow management with a paperless office and watch efficiency skyrocket. Training or other work instructions can be accessed easily online. There will be decreased turnaround time and costs. In fact, more will be able to get done while time and money is saved.
· Security is dramatically increased with electronic document storage. It’s the safest way to share and store sensitive material. It protects your company and clients.
· DMS and electronic document storage means everything moves faster. Accountants have quicker access to information for clients. This efficiency develops customers’ perception of the business. Clients are happier when their needs are met quickly.
Of course, the overarching bonus of all of this is the fact that it is environmentally friendly. Help reduce your carbon footprint while increasing your bottom line by adopting a paper-free office. To learn more about Scantronix’s services, please call (212) 400-6484.