We are barraged with reminders that we are living in the Digital Age wherever we look. Talk of our Cloud-based culture permeates everything from financial shows to office chatter.
Yet if all this is the case, why does that row of cabinets still exist at your business?
According to a December press release from Actnet, paperless offices are not as common as many seem to claim. In fact, many companies still utilize paper to a large degree. Many of them have files in cabinets and warehouses. Even businesses who have attempted to go paperless still use cabinets to store documents they feel they can’t part with or that they hope to digitize at some point.
However, the filing cabinet isn’t as prevalent as it used to be. More and more companies are embracing digital platforms on which to store the majority of their documents.
If your business is looking to transition to digital document storage, here are some things to keep in mind:
· Transitioning your hard copies to e-documents relieves any headache that may arise due to the search process. Pilfering a pile of paper for a certain document can be a nightmare. Storing hard copies of documents is rather time-consuming and difficult. The cost of paying for square footage dedicated to the storage and maintenance of paper should make you think twice about continuing this practice. It’s also a lot safer to store your documents online. For example, they are not susceptible to fires, flooding or other forms of damage. Also, the data can be encrypted to ensure greater security.
· We tend to fear that which we do not know. Some companies may be intimidated by transitioning into a paperless office. Scantronix, a full-service electronic document scanning company, will eliminate any fears you may have about the process. We will create a plan unique to your business, pick up documents, scan them and destroy them for you. We also provide storage services.
To learn more about painless process to go paperless, call Scantronix today at (212) 400-6484.