Some people may be leery of maintaining a paperless office at home due to their qualms about secure document storage. Questions arise like, “Do I have enough hardware and software firewall protection?,” “How easily can my information be accessed?,” and “How strong are my passwords?”
For online document storage and activity, it’s important to maintain strong passwords and to utilize virus scanning, a SSL (encrypted) connection and a quality spam filter.
Creating a secure digital filing cabinet requires some planning. If you’re worried about especially sensitive information being stored in a cloud service, it can be placed in a local notebook in Evernote. Evernote is a free tool (or is available as a paid premium service) that works as an organization tool to improve efficiency and reduce individuals’ paper footprint. Local notebooks are defined as notebooks that only live on the computer on which they are initially created. Therefore, local notebooks in Evernote are not synced across multiple devices. Documents can be scanned into the paperless filing cabinet in Evernote.
If you’re concerned about a platform like Evernote ever disappearing, it’s good to back up your data locally onto an external drive.
Losing a device can cause the most concern regarding online document security. Ensuring that your devices, like an iPad, are protected with a password is important in cases where you may lose your device. Evernote premium users have access to an additional passcode to enter the app.
Scantronix provides document scanning and e-document storage for businesses of all sizes and in all industries. Scantronix provides secure document storage for its clients. If you have questions about how our document scanning and storage company can help your business in going paperless, please call us today at (212) 400-6484 or (718) 253-8787.
