It can take years to build a business’s information database and minutes to destroy it. Client contact information, past case files, invoices and receipts can disappear in a flash during an on-site disaster. A fire, flood, theft, or server crash can leave your business without the vital data it relies on at every level. Insurance may replace the file cabinets and storage racks, but the document and information they hold is truly irreplaceable.
It is important to take the steps necessary in preventing such a debilitating disaster. By having your paper files scanned, converted to a digital format, and stored offsite, a business is adding an extra layer of protection to its most important resources. When files are scanned and digitally converted, they are backed up to guarantee they will not be lost. No more misplaced papers or digging though dusty boxes for that one document. Offsite data storage ensures that the most important information is accessible from anywhere when it is needed most. With a secure internet connection an entire businesses’ database becomes easily searchable, all digitally organized in one secure place.
The importance of secure, offsite document storage will continue to grow as more aspects of business become digitized. In the information age, a secure and accessible database will dictate the success of a business moving forward. The ability to easily find and send an important document to a client at a moment’s notice will set a business apart from the competition. By digitally storing data offsite, not only is valuable office space freed up by eliminating file cabinets and server rooms, it adds another layer of structure and security to the data.
Don’t fall victim to an onsite disaster and lose the priceless data that your business relies on. To discuss offsite document storage for your business contact Scantronix at (212) 400-6484.