Today, more and more high school seniors are choosing to attend college in search of better paying jobs in a struggling economic environment and college application rates are at an all time high. For this reason, higher-education establishments are finding themselves in a situation where they are dealing with the challenges of storing massive amounts of paper documentation every academic year.
While increasing space and finances are important issues, another important factor is the preserving of school records. Commonly, many school establishments use basements to store their records. Based on random survey responses and insurance claims, research has shown that materials that are stored in a basement are frequently at risk of suffering from weather related damages, such as flooding. Furthermore, the historic buildings, that are so commonly prevalent on many college campuses, were not constructed in proper accordance to make them suitable buildings for bulky and overweight record storage.
Virginia Commonwealth University and Metropolitan Community College are two higher-learning facilities that have made the digital transition and are extremely satisfied with the results. Spokespersons from both schools admitted that they could justify the investment financially and also in regard to daily employee working conditions. By eliminating file cabinet storage, both institutions were able to create new working space for additional employees, which was an additional advantage that they had not previously anticipated. In addition, administrative staff, at both schools recognized that their office space was not as cluttered which made everything more manageable and the employees less frustrated in terms of completing both simple tasks and more complicated tasks.
With space being an issue, combined with the fact that the financial means are often not available in the budget to build newer buildings on the campuses, schools need to explore better solutions that will suit all of their storage needs for years to come. Document scanning gives schools and other establishments the ability to convert their paper document into electronic files, which makes storage and accessibility much more convenient. Document scanning that is outsourced to a reputable company is a cost-effective solution for all your digital record needs.